Below please find information, DAC presentation guidelines and best practices to prepare your presentation.
TIMELINE
- September 27, 2024: Submission Opens
- November 12, 2024, 5pm US Pacific Time: Abstract Deadline
- November 19, 2024, 5pm US Pacific Time: Manuscript Deadline
- February 26, 2025: Accept/Reject Notifications Sent
- March 13, 2025: Confirmation Forms Due
- March 20, 2025: Speaker Registration Opens
- March 25, 2025: Draft Paper Due to Special Sessions Chair
- April 10, 2025: Proceedings Manuscript Deadline
- April 10, 2025: Registration Deadline
- April 25, 2025: Draft Slides Due for Subcommittee Chair Review
- May 27, 2025: Slide Feedback Provided
- June 2, 2025: Final Slides Due
- June 22, 2025: DAC begins
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REGISTRATION
I need an invitation letter for my visa. How do I request this?
Prior to the launch of registration on March 20, authors may request an invitation letter by submitting our visa letter request form. After registration is open, you may request a letter as part of the registration process.
Do Special Session Speakers and Moderators need to register for DAC? If so, which registration rates are acceptable?
Yes, all presenters and moderators must register for DAC at the Research Speaker Rate; please reference your acceptance email for information on how to receive the Speaker Rate. This is a full conference registration. Research Speakers may not use the Full Conference Student, Engineering Track or I LOVE DAC registration rates.
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CAMERA READY PAPER GUIDELINES
IEEE is the 2025 copyright holder for 62DAC so your final paper will be published on IEEE Xplore for archival value after the conference.
The manuscript must be within 4 pages, excluding references, double-columned, 9 or 10-pt font, in PDF format only, be a readable file and follow the IEEE style template.
You may not, in any way, revise the content of your manuscript other than to address minor formatting issues, or to add acknowledgements or references that would have invalidated a double-blind review.
Following IEEEs policy on authorship, anyone listed as Author on a paper must meet all the following criteria:
- made a significant intellectual contribution to the theoretical development, system or experimental design, prototype development, and/or the analysis and interpretation of data associated with the work contained in the paper;
- contributed to drafting the paper or reviewing and/or revising it for intellectual content;
- approved the final version of the paper as accepted for publication, including references.
Contributors who do not meet all of the above criteria may be included in the Acknowledgment section of the paper. Submissions which fail to follow the above guidelines will be automatically rejected. Serious violations will be reported to IEEE and ACM for disciplinary action.
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COPYRIGHT INFORMATION
Authors of accepted papers must complete the IEEE Copyright Form, which will be emailed to the contact author in March. One copyright form is required for each accepted paper.
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POLICY ON AI/CHATGPT
We follow ACM/IEEE policy ond the AI/ChatGPT. In brief, the use of AI software tools (such as ChatGPT, Jasper, AI Write, Lex, for example) is permitted, subject to the following requirements.
- That these systems do not plagiarize, misrepresent, or falsify contents in submissions.
- That if any of generative AI software tools are used to generate new content such as text, images, tables, code, etc., it must be disclosed in either the acknowledgements section of the work or elsewhere in the work prominently, including but not limited to the specific tools and versions, the text of the prompts provided as input, and any post-generation editing (such as rephrasing the generated text).
- That if authors are using generate AI software tools to edit and improve the quality of your existing text in much the same way you would use a typing assistant like Grammarly to improve spelling, grammar, punctuation, clarity, engagement or to use a basic word processing system to correct spelling or grammar, it is not necessary to disclose such usage of these tools in the work.
- That the authors accept full responsibility for the veracity and correctness of all material in their work, including any computer-generated materials.
- Authors of accepted papers must complete the IEEE Copyright Form, which will be emailed to the contact author in March. One copyright form is required for each accepted paper.
- Any issues/questions authors have regarding the copyright form or IEEE Policy may be addressed to IEEE.
- Authors and co-authors are subject to all IEEE Publications Policies
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PRESENTATION GUIDELINES AND REVIEW:
- You are required to use the DAC template for all presentations
- ONLY PPT, PPTX, or PDF files are allowed
- Only landscape format may be used
- We do not allow any information in the footer except for the page number. Everything else will just distract from the content of the slides
- Company/University name and/or logo may only appear on the title (first slide) page
- Please note if the presentation guidelines and template are not used in the final pre-recorded video your presentation may be removed from the program.
REVIEW PROCESS:
STEP 1: SUBMIT DRAFT SLIDES AND BIO FOR REVIEW
Deadline: April 25, 2025
Prior to the conference, the session chair will review each presenter's slides and provide feedback to the speaker. When the session chair has completed their slide review, the speaker will receive an email notification to log back into the review site to view the session chair comments. If you do not receive feedback, you can consider your slides approved and begin your recording and final slides.
STEP 2: UPLOAD FINAL SLIDES FOR PRESENTATION AND ARCHIVE
Deadline: June 2, 2025
All speakers are required to upload their final presentation slides so they can be included in the DAC Archive pages on dac.com. Research presentation slides from this upload will also be loaded onto the presentation computers in the meeting rooms for your use during the presentation. If you update your slides after the final slide upload, email speakers@dac.com to provide a final version for uploading to the DAC computers.
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ONSITE INFORMATION
REQUIRED EVENTS
Please attend the Speaker's Breakfast the day of your presentation:
- Monday, June 23 at 7:30am
- Tuesday, June 24 at 7:30am
- Wednesday, June 25 at 7:30am
AV INFORMATION
Meeting rooms will have the following equipment:
- LCD Projector
- 16x9 Aspect Ratio Screen
- Laptop Computer with Microsoft Office
- Wireless Lavaliere Microphone
- Audio Equipment
- Aisle Microphones for Questions
- Laser Pointer
- Speaker Timer
PRACTICE ROOMS
Practice rooms will be available for:
- Last-minute polishing.
- Rehearsing your presentation in front of friends or colleagues.
- Fine-tuning your timing.
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SUBMISSION GUIDELINES
All Special Session suggestions should be submitted via the DAC website and include the required information indicated below.
- Session Title: The title will be published in the conference program
- Event Abstract: Provide an abstract of no more than 150 words for the conference program. The abstract should be worded so as to attract the attendees to the session as well as provide their key contributions
- Topic Areas: Select one or two topic areas from the dropdown menu.
- Keywords: Select up to three keywords from the dropdown menu.
- Event contributors: Provide name, address, and full contact information of organizer(s) and proposed session chair.
- Presentation/manuscript titles: Manuscript titles and presentation titles are one and the same; all presentation titles MUST match the title of the manuscript submitted for the DAC Proceedings.
- Co-Authors: Please provide names, affiliations and contact information for each co-author
- Short abstract of each paper/talk: Please provide an abstract of 150 words or less that describes each proposed paper/presentation.
- Additional details: Please provide the following information in this section:
- Proposed length of the session: 90 or 120 minutes
- Structure for the session: What is your preferred structure (talks + panel, tutorial + talks, only talks) and why
- Intended audience: Subject area and level of expertise. Please also indicate the focus of the session: (technical, business or mixed).
- Viewpoints and session balances: How does the session holistically cover the viewpoints or the main sub-areas in the session topic? What is the balance between vendors and users, technologists and methodologists, academics and industry, various competing technology solutions, etc.?
- Presenters qualifications: For each presenter, please provide a brief bio and her/his qualifications relevant to the topics of the special session
- Additional information: If you have any other supporting information relevant to the proposal, you may include them here.
IMPORTANT: Do not submit your special session proposal until you have confirmed the participation of the proposed chair and speakers. Do not wait to find out if the special session has been accepted before obtaining confirmation.
PROPOSAL PREPARATION
There are a number of things to consider in a special session proposal:
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Focus – Technical or business? The majority of special sessions have a technical focus, which is appropriate, as they are part of the technical program. Sometimes they have a mixed focus, but a business-only special session would likely be better as a panel or part of a special DAC “management track.”
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Premise and Motivation – Consider why a special session is appropriate and what the overall theme is meant to convey. What is the key issue? Why have it at DAC, and why in this year? (i.e., what makes it timely?) Why the special session format?
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Topic and Speakers – There are only a few special sessions in each DAC, and the topic should be of significant importance to the technical audience at this time. The speakers need to convey compelling information about the topic, and it must be of high value to the attendees.
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Speakers and Structure – Who are the invited speakers? What are the title, the length and the topic of each talk? Speakers should be confirmed in advance before making the proposal. They should know and agree with the theme of the session. Each speaker will have the opportunity to submit an invited manuscript for the proceedings. The manuscript will be reviewed by the Special Session Chair, DAC Special Focus Committee, the session organizer and the session chair. If each speaker in a session would like to collaborate and only produce one manuscript for the proceedings covering the entire session, that is acceptable, as well. What ties the speakers together into the overall theme, and what is the order of the talks? A special session may have an interesting thematic structure – for example, the first talk may give a mini-tutorial overview of a problem; the next talks may give various solutions to that problem. (See below for more suggestions on the structure)
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Chair – The chair of a special session and the organizer(s) can be different. The chair will have to be present at the session, while organizer participation is not mandatory.
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Constraints: – No organization may be associated with both the chair and speaker roles. That is, the designated chair must be affiliated with a different organization than all the speakers. It is possible, but not preferable, for an individual to be both an organizer and a speaker in the session. A person cannot be a co-author in more than one paper per special session. A complete list of co-authors per paper must be given at the time of special session submission. Adding co-authors after acceptance of the special session is not allowed. It must be clearly denoted whether the manuscript (in identical or modified version) has been submitted to any other event before.
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REVIEW PROCESS & SELECTION
Each submission will be evaluated by the organizing committee, who may refine the proposals and the slate of speakers to better fit the conference program. The committee will strive as much as possible to involve the proposers of promising Special Session submissions in finalizing them for inclusion in the program. Proposers of accepted Special Sessions will be acknowledged in the DAC program (online and in print) and in the DAC proceedings.
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FREQUENTLY ASKED QUESTIONS
I need an invitation letter for my visa. How do I request this?
Prior to the launch of registration on March 20, authors may request an invitation letter by submitting our visa letter request form. After registration is open, you may request a letter as part of the registration process.
Do Special Session Speakers and Moderators need to register for DAC? If so, which registration rates are acceptable?
Yes, all presenters and moderators must register for DAC at the Research Speaker Rate; please reference your acceptance email for information on how to receive the Speaker Rate. This is a full conference registration. Research Speakers may not use the Full Conference Student, Engineering Track or I LOVE DAC registration rates.
What is a DAC Special Session?
DAC special sessions are part of the technical program and occupy a time slot of either 1.5 or 2 hours. Each special session has an organizer, a moderator (which can also be the Special Session Chair) and an opportunity for three or more participants to speak in a room with theater-style seating with a seated audience of up to 250 people.
Do Special Sessions produce a manuscript to be published in the DAC proceedings?
There are three options to choose from regarding manuscript production:
- One manuscript is produced encompassing all talks in the session: One file is submitted with all speakers listed as authors on the manuscript.
- Each speaker is given the option to produce a manuscript or not.
- All speakers can decline the option of producing a manuscript.
Invited papers are required to include the word “Invited” as a prefix to the title.
What are possible structures for a DAC Special Session?
There are three different popular structures for a DAC special session. Of course, variations on any of these structures may be appropriate – but please justify your choice of structure in your proposal. The popular structures are:
- Traditional – As many 30-minute talks as will fit into a session of 90 or 120 minutes.
- Mini-tutorial plus solutions – The first talk is a 30 or 45-minute setup talk, followed by shorter (15 or 30-minute) talks. The first talk could act as a mini-tutorial or outline a problem, followed by 15 or 30-minute talks which cover various solutions or approaches looking for solutions in the topic area.
- Talks and panel – e.g., three 30-minute talks, followed by a 30-minute panel discussion moderated by the Session Chair and involving all the speakers, including Q&A moderated by the chair which engages the audience.
Who organizes the Special Sessions?
The DAC Organizing Committee reviews the proposals for the special sessions and coordinates with the organizer on the final content. All suggestions must be submitted via the DAC website; direct solicitations must also be entered there for consideration. However, please feel free to consult the Special Session Chair prior to submitting the proposal.
How are the DAC Special Sessions selected? What is the process?
The DAC Executive Committee determines which and how many special sessions are included in the DAC program, as well as their placement in the conference schedule. The Program Committee selects special sessions based on:
- How complete and compelling the special session proposal is
- Timeliness of the proposal – i.e., why it is especially suitable for DAC to cover this topic at this time
- Breadth of interest in the area
- Confirmed speaker list and the coverage of the topic in their talks
- How well the topic fits within the overall content of the conference
Once the special session submission has been reviewed, the Executive Committee may make any changes to the special session they deem necessary in the best interest of the program, including:
- Add, remove, or replace proposed speakers
- Replace the proposed session chair
- Modify the topic
If multiple special session proposals are submitted with similar topics, the Executive Committee may choose to accept one over the others, to merge the proposed sessions, or to reject all of them.
Who is involved in a Special Session?
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Organizer: The organizer writes the proposal for the special session, selects and confirms the participation of the chair and session speakers, and submits the proposal to DAC by the due date.. The organizer also coordinates the proceedings manuscripts, to be submitted by April 10, 2025, to the proceedings publisher with the complete author lists.
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Chair: The special session chair fills the same role as the chair of any regular technical program session. The session organizer may serve as the session chair. They briefly introduce the session and each speaker, keep track of time, and moderate the panel (if a panel is part of the special session), and manage the question and answer session after each talk.
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Speakers: The speakers for the special sessions fill the same role as any regular technical speaker at DAC, and must submit separate or joint invited manuscripts for publication in the proceedings. The Special Sessions Chair and session organizer will review the manuscript and provide feedback.
What if I do not have enough speakers for a full Special Session?
If you have an idea for 1-2 talks in a special session, we still encourage you to submit the incomplete session. The DAC Executive Committee may find other speakers in order to fill out the session. It may be possible to merge incomplete special session proposals into one session.
I still have some questions. Who do I contact?
Feel free to email Rajiv Joshi, 62 DAC Special Sessions Chair, if you have any questions.
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